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Building Owners » Crime / Fidelity

Risk Prevention

Unfortunately, employers will never be able to eliminate the risk of employee dishonesty altogether. They may, however, be able to reduce the chances by recognizing some of the motives employees have.

  • Money can provide a Temptation: When proper controls and check-systems are not in place, even the most honest employee can be tempted to steal. Never put too much responsibility on a single person; divide the work so they must rely on each other.
  • Depression and Desperation: Personal lives tend to affect work habits. Divorce, gambling debts, drug and alcohol abuse, or a serious illness might drive someone to the point of stealing for self-preservation. Recognizing these problems and offering rational solutions before they become desperate can curb their desire to steal.
  • Obligation: An employee might be inclined to steal if he or she feels they deserve it. Perhaps they didn’t receive an expected promotion, or fear they will not be in their current position for much longer, and they feel the company owes them. By keeping a good working relationship with all employees, there will be no “hard feelings” to instigate theft.

 

Some valuable steps that can be taken to prevent a fraudulent loss are:

  • Keep a “checks-and-balances” system in place
    • Countersignatures for all checks
    • Use an independent accountant to audit files annually
    • Keep the responsibility of account reconciling, and deposits and withdrawls, between two people
  • Maintain a level of security
    • Appropriate orientation for new employees
    • Monitor all computer actions

 

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